Time Tracking Reports
View, filter, and analyze your tracked time by project, team member, date range, and billable status
What You'll Learn
- View all time entries with filtering and search
- Filter by project, team member, date range, and billable status
- Understand the three time entry states (pending, approved, invoiced)
- See time grouped by project, task, user, or date range
- Export time data for external reporting
Time Entry List
Navigate to Time Entries to see all logged time for your organization. The index page shows every entry with key details at a glance.
Each Entry Shows
Summary Dashboard
Total Hours
Sum of all non-draft entries
Billable Amount
Sum of hours × rate (billable)
Pending Approval
Unapproved, uninvoiced entries
Ready to Invoice
Approved, uninvoiced entries
Permission-Based Visibility
Managers (owners, admins, full access) see all time entries in the organization. Regular users see only their own entries. Statistics update accordingly based on your access level.
Filtering Options
Narrow down your time entries using a combination of filters. Active filters appear as removable pills so you can quickly adjust your view.
Project
Dropdown of all accessible projects. Select one to see only entries for that project.
Team Member
Filter by who logged the time. Only visible to managers on Business plan organizations with multiple team members.
Date Range
Start and end date pickers to view a specific time period. Built-in scopes include current week and current month.
Billable Status
Toggle between All, Billable Only, and Non-Billable Only to focus on revenue-generating work.
Approval Status
Tabs for All, Pending Approval, Approved, and Invoiced. Dropdown also offers Unapproved and Not Invoiced filters.
Pro Tip
Use the date range filter to review a specific billing period before creating invoices. This helps catch any missing time entries or entries that need description updates.
Grouping Views
The same grouping engine that powers Smart Invoicing can organize your time data in five different ways. Each grouping shows total hours, weighted average rate, total amount, and entry count.
| Grouping | Description |
|---|---|
| By Project + Task | Most detailed — groups entries by project and task name combination |
| By Project | One row per project, with task count and team member count |
| By Team Member | One row per person, with their total tasks completed |
| By Date Range | Weekly groupings (Monday–Sunday), with task and member counts |
| Individual Entries | Every time entry as its own row — maximum detail |
Same Engine, Two Uses
These grouping options power both time reporting and Smart Invoicing. When you group time for reporting, you're seeing exactly how those same entries would appear as invoice line items if you used that grouping to generate an invoice.
Billable Analysis
Understand the split between billable and non-billable time to optimize your revenue.
Billable Time
Marked as billable by the user. Amount is calculated as hours × hourly rate.
Flows into invoicing when approved.
Non-Billable Time
Internal work, admin tasks, or learning time. Billable amount is $0.
Tracked for internal analysis only.
Invoice Eligibility
A time entry must meet all three conditions to flow into Smart Invoicing:
Billable Ratio
Tracking your billable vs non-billable ratio helps you understand how much of your time is directly generating revenue. If non-billable time is high, consider whether some tasks could be restructured or delegated.
Approval Status
Every time entry moves through three states. Track which entries need attention and which are ready for billing.
Pending
Logged but not yet reviewed. Can still be edited by the creator or a manager.
Approved
Reviewed and approved. Locked from edits. Ready to appear on invoices.
Invoiced
Included on an invoice. Permanently locked. Linked to the specific invoice line item.
Bulk Approve
Speed up the approval workflow by selecting multiple pending entries and approving them in one action. This is especially useful at the end of a billing period when reviewing team members' hours.
Requires: Owner, admin, or full time tracking permission.
Sidebar Badge
The Time Entries item in the sidebar displays a badge with the count of entries pending approval across your organization. This gives you a quick indicator of how many entries need review without navigating to the page.
You're All Set!
You now know how to view, filter, and analyze your tracked time in WorkCentral. Use filters and grouping views to understand where your time goes, then leverage Smart Invoicing to turn approved hours and billable expenses into invoices.